Serviced offices - also commonly referred to as managed offices,
business centers, executive suites or executive centers - are
often found in the central business districts of large cities around
serviced office is an office or office building that is fully
equipped and managed by a facility management company, which then
rents individual offices or floors to other companies.
Serviced offices are fully operational in all respects and suitable
for immediate occupation. Typically, a serviced office operation is
configured to allow for a range of office sizes, ranging from as few
as one person and up to 10 persons in one room. It is common for a
number of adjoining offices to be taken together to accommodate a
higher number of persons, providing unlimited expandability.
to traditional office space which requires fit-outs by the
incoming tenant, serviced offices generally provide all the
essential facilities and services needed for businesses. Most
offices are equipped with worktables, chairs and storage cupboards,
decorations, telephone system, internet connection, and even
computers in some instances. Common facilities shared among all
tenants include local area network printers, photocopiers, fax
machines, fully equipped kitchen facilities, videoconferencing,
conference / meeting room facilities and other necessary office
equipment. A common reception area is provided along with
receptionists and telephone answering service. Moreover, there is an
associated management and customer service team to service the
common facilities and provide ‘pay as you use’ administrative and
secretarial services. Additional services offered usually include
mail and fax service, courier services, catering and room service,
stationary supplies, travel services, meeting co-ordination
services, IT support services and generally any other outsourcing
requirements of the tenant, such as assistance in recruitment of
secretarial or administration staff. Because the business centre
provides shared amenities and equipment, you often get
infrastructure that is larger, advanced, faster and more reliable
than what you would be able to afford by yourself.
In a similar
manner to the ‘just in time’ supply of goods to the
manufacturing industry, a typical serviced office can provide a
fully functional office within a matter of hours or days,
to meet the demands of business with limited
time constraints. They also
more flexible rental terms, as opposed to a conventional leased
offices which require furnishing, equipment, and more restrictive
All serviced offices come complete with rents, rates and services
leaving you time to focus on growing your business.
The fees that
tenants are charged in serviced offices normally include the basic
rent, fit-out, furnishings, maintenance, air-conditioning, lighting,
cleaning, security, reception services, etc. Almost everything you
need in an office is inclusive in the rental prices quoted. In most
cases, the only additional costs incurred are for services, but only
if you use them. These may include overseas telephone calls,
printing / photocopying costs and conference / meeting room charges.
In frequent cases, many business centres provide complimentary
conference / meeting room usage - Corporate Serviced Offices tenants
get 3 hours free use of meeting rooms each month. And if you opt to
use the secretarial services provided, you only pay for the time
used instead of fixed monthly salaries.
business into a serviced office can be a cost-effective solution
to your workspace needs that avoids the trials and tribulations of
traditional property letting. It’s an office space option that means
you can just move in, set up and get straight down to business. In
fact, studies by the UK Chartered Institute of Purchasing show cost
savings of as much as 78% are achievable by using serviced offices.
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